Privacy Policy

Last updated: February 2026

1. Data Controller

The controller of personal data collected through the website pixelsystem.pl is PixelSystem, based in Poznan, Poland.

Contact details of the data controller:

2. Scope of Personal Data Collection

We collect personal data only to the extent necessary to provide our services and handle inquiries submitted through our website. Data is collected in the following situations:

2.1. Contact Form

When using the contact form on our website, we collect the following data:

  • Full name
  • Email address
  • Message content

2.2. Meeting Booking Form

When booking a meeting through our scheduling form, we collect the following data:

  • Full name
  • Email address
  • Phone number
  • Preferred meeting date and time
  • Additional information provided by the user (optional)

3. Purpose of Data Processing

We process the collected personal data for the following purposes:

  • Responding to inquiries submitted through the contact form
  • Organizing and confirming scheduled meetings
  • Communication related to the provision of services (Web Development, MVP Development, Landing Pages, System Integration, Code Audits)
  • Pursuing the legitimate interests of the controller, i.e., handling correspondence

The legal basis for data processing is Article 6(1)(a) of the GDPR (consent of the data subject), Article 6(1)(b) of the GDPR (necessity for the performance of a contract or to take steps prior to entering into a contract), and Article 6(1)(f) of the GDPR (legitimate interests of the controller).

4. Cookies

Our website uses only essential (technical) cookies that are necessary for the proper functioning of the site. These include:

  • Cookies storing theme preferences (light/dark mode)
  • Cookies storing language preferences

We do not use analytics, advertising, or tracking cookies. We do not profile users or share cookie data with third parties.

5. Data Retention Period

We retain personal data for the period necessary to fulfill the purposes for which it was collected:

  • Contact form data -- for the duration of the correspondence and 12 months after its conclusion
  • Meeting booking data -- for the period necessary to carry out the meeting and 12 months after it has taken place
  • Data related to contract performance -- for the duration of the contract and for the period required by law (e.g., tax regulations)

6. Your Rights (GDPR)

In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR), you have the following rights:

  • Right of access -- the right to obtain information about the processing of your personal data and to receive a copy thereof
  • Right to rectification -- the right to request correction of inaccurate data or completion of incomplete data
  • Right to erasure -- the right to request the deletion of your personal data ("right to be forgotten")
  • Right to restriction of processing -- the right to request restriction of processing in certain circumstances
  • Right to data portability -- the right to receive your data in a structured format and to transmit it to another controller
  • Right to object -- the right to object to the processing of data based on legitimate interests
  • Right to withdraw consent -- the right to withdraw consent at any time, without affecting the lawfulness of processing carried out prior to its withdrawal

To exercise any of the above rights, please contact us at: [email protected].

You also have the right to lodge a complaint with the supervisory authority -- the President of the Personal Data Protection Office (PUODO), ul. Stawki 2, 00-193 Warsaw, Poland.

7. Sharing Data with Third Parties

Personal data is not sold or shared with third parties for marketing purposes. Data may only be transferred to entities cooperating with the controller to the extent necessary for the provision of services (e.g., hosting providers, email service providers), on the basis of appropriate data processing agreements.

8. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, destruction, or modification. Our website uses SSL/TLS protocol to ensure encrypted data transmission.

9. Changes to This Privacy Policy

The controller reserves the right to make changes to this Privacy Policy. The current version of this document is always available at pixelsystem.pl/en/privacy-policy. Users will be informed of significant changes through a notice on the website.

10. Contact Regarding Personal Data

If you have any questions about the processing of your personal data or wish to exercise your rights, please contact us:

← Back to homepage